Terms and Conditions for Funded Application Category of the Universal Youth Alliance (UYA) Forum 2025
By applying for the Funded Application Category of the UYA Forum 2025 in [Event Location], you agree to abide by the following Terms and Conditions. These Terms are binding upon submission of your application, and acceptance of these conditions is required to complete the process.
1. Eligibility and Application Submission
1.1. Applicants must meet the eligibility requirements outlined on the official UYA Forum website at the time of submission.
1.2. All information provided in the application must be accurate, complete, and verifiable. False, misleading, or incomplete information may result in disqualification.
1.3. Submission of an application under this category reserves your spot at the UYA Forum 2025, but it does not guarantee final confirmation of attendance unless selected for the funded category.
1.4. Selected applicants will be notified and required to confirm their attendance by the provided deadline. They must also meet any additional requirements for the funded category.
2. Funded Participation and Use of Invitation Letters
2.1. Applicants selected for the Funded Application Category will receive a full sponsorship package, including an invitation letter from UYA, which can be used for visa application purposes.
2.2. The invitation letter alone does not guarantee a visa. Applicants are responsible for meeting all visa requirements and submitting their applications to the relevant embassy or consulate.
2.3. UYA will not contact or request embassy appointments on behalf of participants.
2.4. The invitation letter may be used to request an emergency embassy appointment if needed. However, UYA is not liable for the outcome of such requests or any visa-related delays.
3. Funded Participation and Non-Refundable Fee
3.1. A non-refundable participation fee may be required for all applicants under the Funded Application Category, even if the applicant receives funding.
3.2. The fee is non-refundable under any circumstances, including:
- Visa refusal or delay
- Withdrawal of the application by the applicant
- Postponement or cancellation of the event
- Change in event dates, venue, or format
4. Event Changes, Amendments, and Postponement
4.1. UYA reserves the right to amend, reschedule, or cancel the event due to unforeseen circumstances, including but not limited to natural disasters, pandemics, or travel restrictions.
4.2. Participants will be notified of any changes through the contact information provided in their application.
4.3. UYA will not be responsible for any costs or expenses incurred due to changes, postponement, or cancellation.
5. Media Release and Consent
5.1. By participating in the UYA Forum 2025, you grant UYA and its partners the irrevocable right to capture photographs and videos during the event.
5.2. These photographs and videos may be used for promotional purposes in current and future events through various media channels, including print, social media, and digital platforms.
5.3. By accepting these Terms, you acknowledge that:
- Once photographs or videos are published, UYA is not obligated to remove them upon request.
- Requests not to use your media in future campaigns will be considered at UYA's discretion but will not apply to already published content.
5.4. You waive any right to review, approve, or receive compensation for the use of your image or likeness in promotional materials.
6. Travel and Attendance Requirements
6.1. UYA will provide funding for travel, accommodation, and meals as per the terms outlined for the funded category. Participants are responsible for any additional expenses not covered by UYA.
6.2. Participants are responsible for ensuring they have appropriate visas or travel authorizations. UYA will provide the invitation letter but will not intervene in the visa application process.
6.3. Failure to attend or participate in scheduled activities may result in exclusion from future events and loss of funding benefits.
7. Code of Conduct
7.1. Participants are expected to maintain professional conduct and adhere to UYA's guidelines during the event.
7.2. Any behavior deemed inappropriate or disruptive may result in immediate removal from the event and exclusion from future participation.
7.3. Participants are responsible for any damage to property and may be held liable for repair or replacement costs.
8. Liability and Disclaimer
8.1. UYA shall not be held liable for personal injury, loss, or damage to personal belongings during the event.
8.2. Participants are encouraged to arrange travel insurance to cover unforeseen circumstances, such as travel delays, medical emergencies, or lost luggage.
8.3. UYA will not be responsible for legal, travel-related, or personal issues arising from participation.
9. Force Majeure
9.1. UYA shall not be held liable for delays or cancellations caused by circumstances beyond its control, including but not limited to natural disasters, pandemics, or government restrictions.
10. Privacy and Data Protection
10.1. By submitting your application, you consent to the collection, storage, and processing of your personal data for event management purposes.
10.2. Your data will not be shared with third parties without your consent, except as required to provide event-related services.
11. Governing Law and Jurisdiction
11.1. These Terms and Conditions shall be governed by the laws of [Event Location or Organization Headquarters].
11.2. Any disputes arising from these Terms will be subject to the jurisdiction of the courts in [Relevant Jurisdiction].
12. Acceptance of Terms and Conditions
12.1. By submitting your application for the Funded Application Category, you confirm that you have read, understood, and agreed to these Terms and Conditions.
12.2. You acknowledge that UYA's responsibilities are limited to issuing the invitation letter and providing funding as per the agreed terms, and the outcome of your visa application is beyond UYA's control.
